• Ticket Mailbox Power Automate configuration

    Configuring Ticket Mailbox in Helpdesk 365 using Power Automate.


    1. You can set up Helpdesk 365 with either a shared mailbox or a service account mailbox (regular user mailbox).
      Note: In the case of a shared mailbox, the logged-in account should have the necessary access. For a service account, you'll need to log in with the appropriate permissions.
    2. The logged-in user must have 'send as delegate' permissions to the shared mailbox.

      Steps to configure the Power Automate flow:

    1. Sign in to portal.office.com, then access the app launcher and choose 'Admin'.

    2. My flows

    3. You will now be directed to the Microsoft 365 admin center. From here, select 'Shared mailboxes' under 'Teams & Groups.

    4. My flows

    5. Next, generate a shared mailbox by clicking 'Add a shared mailbox,' provide the required information, and then save your settings.

    6. My flows

    7. After successfully creating the shared mailbox, locate it, select it, and scroll down to access Manage mailbox permissions.

    8. My flows

    9. Grant the logged-in user access to all three mailbox permissions.

    10. My flows

    11. Now, select 'Power Automate' from the app launcher.

    12. My flows

      To download the Power Automate solution, click here. Then, go to the left panel and choose 'Solutions.' Import the solution at the top by uploading the downloaded file and clicking
      Note: Do not unzip the solution file.

      My flows

    13. Click on 'Next'.

    14. My flows

    15. Choose the connections for the logged-in user from the drop-down list and select 'Import.

    16. My flows

      Note : If you do not have an existing connection, you can make one by clicking on New Connection.

      My flows

    17. Select the imported solution named 'HR365 Helpdesk Solution.'

    18. My flows

    19. Navigate to the left-hand side navigation panel, select 'Environment variables,' and then click on the 'Site URL' variable. Replace the default value with your application's site URL.

    20. My flows

    21. Copy the application site URL up to 'sitename' and paste it into the default value field.

    22. My flows

    23. Next, select 'SupportMailBoxID' under the display name, replace the default value with the ID of your shared mailbox (created in step 4), and then click 'Save'.

    24. My flows

    25. Under the display name, choose 'SitePageTitle' and replace the default value with your site page title.

    26. My flows

    27. To edit the flow (HR365 - HD SharedMailbox), click on the vertical ellipsis icon, and then select 'Edit'.

    28. My flows

      Select the first row (When a new email arrives), and then click on the folder icon. Choose the inbox folder.

      My flows

      After selecting the inbox folder, save the flow by clicking on the save icon.

      My flows

      Now edit the flow (HR365 - HD External Email Trigger), click on the vertical ellipsis icon, and then select 'Edit'.

      My flows

      After clicking 'Edit' on 'HR365 - HD External Email Trigger,' go to the condition and click on 'Get Flow.' In the Environment dropdown, choose the default value, and in the flow dropdown, select 'HR365 - HD SharedMailbox.'

      My flows

    29. Select the Environment where you flow is deployed

    30. My flows

    31. Select the shared mailbox.

    32. My flows

    33. In the left navigation panel, navigate to 'Cloud flows.' Enable the flow for 'SharedMailbox' and 'ExternalUserEmail,' as illustrated in the image.

    34. My flows

    35. After activating the flows, visit the Helpdesk application, navigate to settings, and then access 'Helpdesk mailbox.' Click 'Configure' and choose 'Validate.' This action will reveal the configured mailbox.

    36. My flows

    37. Now, toggle the switch to enable sending all emails from the Helpdesk mailbox.

    38. My flows

    39. Move on to the ticket customization section and activate the toggle for automatic ticket creation.

    40. My flows

    41. To verify the setup, test it by sending an email to the shared mailbox ID. For example, Adele Vance (User) sent an email to the configured mailbox, and it was seamlessly converted into a ticket.

    42. My flows